Board Meeting Synopsis–01/2019

CALL TO ORDER 
Chair Geoff Sargent called the meeting to order at 11:00 am on Saturday January 12 at The Great 48, Bakersfield Marriott Hotel, 801 Truxtun Ave. Bakersfield, CA 93301.  
 
ROLL CALL 
Board Members Present:  Bruce Campbell, Patrick Campbell, Brandon Godman, David Gooding, Mark Hogan, Chuck Hurd, Kara Kundert, Larry Phegley, Geoffrey Sargent. Jessica Furui participated in the first part of the meeting by phone. 
Board Members Absent:  Steve Ladonga 
Officers, Coordinators and Members Present:  Marcos Alvira, Bruno Brandli, Darby Brandli, Val Cornejo, Jim Duber, Montie Elston, Mikki Feeney, Colleen Hogan, Deb Livermore, Helen Lude, Emil Nishi, Bob Palasek, Jack Pierce, Dave Swartz, Charlene Sims. Ted Kuster participated in the first part of the meeting by phone.  
 
SETTING OF THE AGENDA 
The agenda was approved with eleven changes. 
 
APPROVAL OF THE DECEMBER BOARD MEETING MINUTES 
The minute of the December 8, 2018 meeting were approved as written. 
 
PERSONS DESIRING TO ADDRESS THE BOARD ON UNAGENDIZED ITEMS 
None 
 
OLD BUSINESS 
Great 48 Update: 
Committee Chair Jack Pierce reported that everything was running smoothly at Great 48. The Friday night concert was well-attended. The hotel booked 600 room nights, which was a record for Great 48. The Great 48 planning committee was thanked for a job well done.  
 
Vern’s Stage and California Showcase Selection Process: 
Patrick Campbell and Jim Duber are working on refining the Vern’s Stage and California Showcase selections processes and asked for clarification on a few points. They will bring revised processes to a future meeting.  
 
Father’s Day Festival: 
Festival Director Montie Elston reported that there will be an increase in several expenses this year, including the cleaning crew, fencing and security. He and a few others are meeting with the Fairgrounds and organizers of the Strawberry Festival to discuss some of the problems that came up last year. 
 
Montie reiterated that this is his last year as Festival Director. We need to find people to shadow key positions such as Festival Director, Assistant Director and Ticket Gate Coordinator so they can take over in 2020. Open positions for 2019 include Gate Crew Coordinator, Electric Coordinator and Mercantile Coordinator.  
 
Discussion ensued about the possibility of cutting back some of the optional services if we do not have enough volunteers in 2019. While they are nice to have, some services are not essential to running the festival. Examples of optional services are the People Mover, Ice Booth and/or Ice Delivery and the First Aid Booth. There was a recommendation that we publish an article in the Breakdown/on the website letting people know the specifics about the open positions and the services that may be cut if we don’t fill enough volunteer positions in 2019. 
 
Bluegrass Fire Relief: 
The CBA GoFundMe drive surpassed the $50K goal with $56K raised to date and at least one more fundraising concert scheduled at the end of January. The Board agreed to officially close the GoFundMe page on February 28, 2019. After much discussion, they also agreed that any funds raised that exceed the original goal of $50,000 will be donated in a lump sum to the Paradise Union School District to support their music programs. 
 
NEW BUSINESS 
Bluegrass for Better: 
CBA youth Helen Lude made a presentation requesting CBA sponsorship of a fundraising concert she coordinated to help support adoption awareness. The concert is January 27 at Brava Theater in San Francisco. Helen has already started her own nonprofit organization, Bluegrass for Better. The Board voted to support this event. 
 
Board Member Resignation: 
Jessica Furui tendered her formal resignation from the Board effective today, January 12, 2019 due to pressing personal matters as she opens her own restaurant. She thanked the Board for everything she has learned by serving for 2+ terms.  
 
Night at the Grange Budget: 
The Board approved the Night at the Grange concert budget. 
 
REPORTS 
Five Year Committee: 
The Branding Guide with the new logo is ready for distribution. A new Branding Committee was created including Bruce Campbell, Kara Kundert and Jessica Furui. Since re-branding has been the focus of the 5-Year Committee, the purpose and future of that committee will be re-evaluated.   
 
Tech Committee: 
The main purpose of the Tech Committee is to streamline the ticketing system. Many things will be simplified when the CBA eventually converts to SalesForce. 
 
Executive Committee Report: 
The Executive Committee took no actions between meetings.  
 
Membership Report: 
Membership numbers are starting to go up. Several new members signed up at the Great 48.  
 
Treasurer’s Report: 
Financials as of December 31, 2018 were submitted to the Board and discussed. The final year-end adjustments are not completed and will be included with year-end comparisons at the next meeting.  
 
Youth Program Report: 
All Youth Program coordinators are on board for FDF 2019. Josh Gooding just joined the band Dave Peterson + 1946. Crying Uncle is opening at Strawberry and will be promoting the CBA Youth Program. 
 
Area Activities VP Reports: 
Larry Phegley (South Bay/Monterey Bay) – Larry reported that there was a great turnout for the Laurie Lewis concert at Otter Opry. He is getting ready for the Jeff Scroggins & Colorado concert on March 29. 
 
Bruce Campbell (Contra Costa County) – Bruce reported that there is a new jam in Lafayette at Boneheads BBQ the first Sunday of the month. 
 
Mark Hogan (North Bay) – Mark is busy working on the Sonoma County Bluegrass & Folk Festival (March 9) and the State Fiddle Contest to be held in Lodi during the CBA Spring Campout. 
 
Marcos Alvira (Stanislaus/Merced/Mariposa) – Marcos stated there is nothing new going on in his area. He is running a statewide Area VP meeting after the Board meeting. 
 
President’s Report: 
Darby Brandli had nothing additional to report. 
 
Chairman’s Report: 
Geoff Sargent brought up the idea of having a CPR workshop at the FDF. 
 
CONFIRM TIME AND PLACE FOR THE NEXT BOARD MEETING 
The next meeting will be Sunday, February 10, 2019 at 10AM at the Creek Monkey Tap House in Martinez.  
 
ADJOURNMENT 
The meeting adjourned at 4:00 PM.