Board Meeting Synopsis–03/2018

CALL TO ORDER 
Acting Chair Geoff Sargent called the meeting to order at 11:05 AM at the Lagunitas Brewery Conference Room in Petaluma, CA. 
 
ROLL CALL 
Board Members Present:  David Brace, Jessica Furui, Steve Goldfield, Dave Gooding, Mark Hogan, Maria Nadauld, Larry Phegley, Geoffrey Sargent  
Board Members Absent:  Tim Edes, Mikki Feeney, Jim Ingram 
Officers and Coordinators Present:  Valerie Cornejo, Colleen Hogan, Kim Smith, Mark Varner 
Members Present: Loraine Nichols 
 
SETTING OF THE AGENDA 
The agenda was approved with one change in the order of discussion. 
 
APPROVAL OF THE FEBRUARY BOARD MEETING MINUTES 
The February minutes were approved as written. 
 
PERSONS DESIRING TO ADDRESS THE BOARD ON UNAGENDIZED ITEMS 
It was announced that Darrick Lucas of Bakersfield has contracted to take on the job of selling ads for the Breakdown and CBA website.  
 
OLD BUSINESS 
FDF 5 Year Plan Committee Update: 
The committee has compiled a list of designers to consider for the potential logo redesign. They will pick the best design and present it to the board.  
 
Budget Update: 
This item moved to the Closed Session. 
 
Music Camp TIX Update: 
The TIX system continues to be difficult to use for Music Camp registrations due to the multiple components (different classes and class limits, various dates, etc.) The board agreed to stick with it for 2017 but re-examine if this is the best program to use in the future.  
 
2017 FDF Update and Golf Carts: 
A new 3-year contract with the Nevada County Fairgrounds has been negotiated. The porta-potty contract is significantly higher due to additional costs incurred for environmental cleanup fees last year. These costs are part of the overall FDF budget and do not require board re-approval. The board agreed to revisit the policy regarding private use of golf carts and ATVs at the festival with the CBA’s legal counsel. 
 
NEW BUSINESS 
Route 66 Collaboration: 
The Route 66 Bluegrass Festival, formerly the Huck Finn Festival, will be held in Victorville the same weekend as the Father’s Day Festival 2017. Their management has offered to change the date in 2018 and potentially collaborate with the CBA on band bookings to benefit both organizations in the future. 
 
Suggestion for SPCA Booth: 
An idea was presented to have a Humane Society booth at the Fathers’ Day Festival as they do at Bluegrass on the Beach in Lake Havasu. The board agreed to consider it if the member who suggested this will coordinate. 
 
IBMA KOB Selections: 
The Selection Committee chose the following youth to represent the CBA at Kids on Bluegrass IBMA in 2017:  Jesse Personeni, Miles Quale, Tio Quale and Daisy Kerr. The board awarded a $500 stipend to each youth to help offset the cost for them to attend IBMA. 
 
Comp Tickets: 
Comp tickets will be sent via email this year, not mail, to cut down on costs. The board was encouraged to submit the names of all volunteers and coordinators as soon as possible.  
 
REPORTS 
Executive Committee Report: 
The committee took approved three actions between meetings: 
–CBA Sponsorship for Stanley Sing 
–Shubb Capo silver-level sponsorship at the FDF 
–CBA Membership Booth at the Havasu festival 
 
Membership Report: 
CBA membership is up to 2,665 as of today. There was good activity at the Sonoma County Bluegrass & Folk Festival yesterday with several new memberships and renewals. 
 
Treasurer’s Report: 
The 2016 taxes have been submitted.  
 
Music Camp Report: 
Music Camp registration is at about 50%, which is down a little from prior years at this time. The difficulties with TIX registration may be part of the problem.  
 
Youth Program Report: 
The board approved the cost to produce Kids on Bluegrass t-shirts for FDF 2017.  
 
Area Activities VP Reports: 
Larry Phegley (South Bay/Monterey Bay) – Larry reported that there is a lot happening in his area, though not necessarily through the CBA. He is working to secure membership tables at different venues and events to create a CBA presence. 
 
Mark Hogan (North Bay) – The Sonoma County Bluegrass & Folk Festival went well yesterday. We had great weather and a good lineup.  Mark thanked the volunteers and board members who showed up to help. The Cloverdale Old Time Fiddle Festival is April 1. 
 
Kim Smith (Nevada County) – Kim is working with Maria Nadauld to bring Sideline to Nevada County. 
 
Ted Kuster (San Francisco) – Geoff Sargent presented a detailed report on the status of the Pride Parade on behalf of Area VP Ted Kuster. There are 24 CBA members actively working on different aspects of the project with support growing every day.  
President’s Report: 
The President was not present. 
 
Chairman’s Report: 
The Chairman was not present. 
 
CONFIRM TIME AND PLACE FOR THE NEXT BOARD MEETING 
Next meeting is set for 10:00 AM on Saturday April 22 at the Turlock Fairgrounds. 
 
ADJOURNMENT 
Meeting adjourned at 2:45 p.m.