Board Meeting Synopsis–08/2019

CALL TO ORDER 
Chair Geoff Sargent called the meeting to order at 10:10 am on Sunday, August 25 at the Lake Sonoma Visitor Center, 3333 Skaggs Springs Rd, Geyserville, CA 95441. 
 
ROLL CALL 
Board Members Present:  Patrick Campbell, Dave Gooding, Mark Hogan and Geoff Sargent. Chuck Hurd, Kara Kundert and Larry Phegley participated via conference line. 
Board Members Absent:  Bruce Campbell, Brandon Godman and Steve Ladonga. 
Officers, Coordinators and Members Present:  Colleen Hogan. Darby Brandli and Valerie Cornejo participated in the full meeting via conference line. Ted Kuster and Deb Livermore participated in the first portion via conference line. 
 
SETTING OF THE AGENDA 
The agenda was approved with four changes. 
 
APPROVAL OF THE JULY BOARD MEETING MINUTES 
The minutes of the July 14, 2019 meeting were approved with two changes. 
 
PERSONS DESIRING TO ADDRESS THE BOARD ON UNAGENDIZED ITEMS 
–Ted Kuster announced that he plans to replace himself as San Francisco Area Activities VP. He will most likely continue as Statewide Activities VP. 
–The Board approved his request to co-sponsor the peninsula premier of Bright Star, a musical by Steve Martin at the Lucie Stern Theatre in Palo Alto Sept. 15-29. 
 
OLD BUSINESS 
Fall Campout Update: 
Campout Coordinator Deb Livermore gave an update on the upcoming Fall Campout.  
 
Budget Update: 
Treasurer Valerie Cornejo reported that the CBA is in good financial standing and staying close to budget. She discussed the difficulty reporting on different programs due to the variance in program cycles and was advised to change reporting to match the federal fiscal year. (Oct-Sept.) 
 
Great 48 Update: 
This item tabled to the next meeting. 
 
Update on Annual Report: 
Patrick Campbell handed out a mockup of a potential Annual Report. He was asked to come back with a budget and cost/benefit analysis at the next meeting to provide the information needed to make an informed decision.  
 
FDF Retrospective Update: 
Secretary Colleen Hogan distributed a list of retrospective reports received so far including dates that coordinators were reminded. The deadline was July 15. 
 
California Showcase: 
Showcase Coordinator Patrick Campbell reported that the wrong deadline for showcase submissions was published and corrections have been sent. The results of the selection process will be presented at the September meeting. 
 
NEW BUSINESS 
Sales Force Status / Future: 
This item tabled. 
 
New logo and CBA materials: 
The Board discussed the status of re-branding. Publicity Director Bruce Campbell will be asked to come up with a roll out plan. 
 
Details concerning new hookup charges at FDF: 
New FDF Director Mark Hogan has drafted a letter to send to FDF attendees regarding the new hookup charges. This was delegated to the Executive Committee to review and finalize. 
 
Status of FDF Mercantile Booth: 
This item tabled. 
 
Composition of Executive Committee: 
The Board discussed including key officers such as Treasurer & Secretary in the Executive Committee in a non-voting capacity. A decision will be made at the October meeting. 
 
REPORTS 
Executive Committee Report: 
The Executive Committee took no actions between meetings. 
 
Membership Report: 
The CBA had 2922 members at the beginning of the month. This includes a list of fire victims comped last year, most of whom are not expected to renew. 
 
Treasurer’s Report: 
Valerie Cornejo went over key figures on the Balance Sheet sent before the meeting. She stated that changing the CBA fiscal year to Oct. 1 – Sept. 30 will simplify her reporting.  
 
Youth Program Report: 
–Program Coordinator Darby Brandli reported that there are a total of 11 CBA youth attending IBMA, 7 of whom are participating in IBMA KOB and receiving a small stipend.  
–Annual fundraising for the Youth Program will begin at the Fall Campout. 
–Mark Hogan added that the Sonoma County Folk Society is donating $800 to the Youth Program per the wishes of Taylor Finley, a Folk Society member who recently passed away. 
 
Area Activities VP Reports: 
Mark Hogan (North Bay) – Mark reported that he is beginning to work on the Sonoma County Bluegrass & Folk Festival scheduled 3/14/2020. 
 
Larry Phegley (South Bay/Monterey Bay) – Larry worked with Otter Opry to schedule 3 shows: 9/7/19, Gilly Girls; 11/9/19, Honeysuckle Possums; 3/27/20, Evie Ladin.  
 
President’s Report: 
Darby Brandli had nothing additional to report. 
 
Chair’s Report: 
Geoff Sargent reported that the grant he helped with last summer will sponsor a Japanese student to attend Music Camp in 2020. The Music Camp report from 2019 is forthcoming.   
 
CONFIRM TIME AND PLACE FOR THE NEXT BOARD MEETING 
The next meeting was confirmed for Sunday September 15 at 10am at the Brandli home, 2106 9th Avenue, Oakland, CA. 
 
ADJOURNMENT 
The meeting adjourned at 12:35 PM.