Board Meeting Minutes Synopsis 2012-03

California Bluegrass Association

Geoff Sargent called the meeting to order at 10:20 a.m. at the Lagunitas Brewing Company, Petaluma, California.

Board Members Present: Marcos Alvira, Bruce Campbell, Montie Elston, Bill Evans, Steve Goldfield, Mark Hogan, Jack Hyland, Jim Ingram, Geoffrey Sargent, Stuart Sims, Carl Pagter
Board Members Absent: John Duncan, Rick Cornish, Tim Edes
Officers Present: Darby Brandli, Charlene Sims, David Brace, Bruno Brandli, Mark Varner
Visitors Present: Ingrid Noyes

FDF Dog Eviction Process
The following two step proposal was unanimously accepted by the board:
1. All volunteer staff and paid security staff will be instructed to contact David Brace, Festival Director, in the event of a situation in which the possibility of an expulsion related to the Pilot Dog Program comes into question. Back-ups for this initial contact are, in order of sequence, Tim Edes, Montie Elston, Rick Cornish.
2. An initial assessment of the situation will be made by David Brace, or his back up as identified above, and if expulsion is deemed warranted, he will request in-person assistance from Tim Edes, Montie Elston or Rick Cornish to make a final determination. Expulsion of an attendee(s) due to Pilot Dog Program rules violation will, thus, be implemented by no fewer than two of the aforementioned CBA officers unless unforeseen circumstances make this protocol impossible.

Bar Code Update
Tim Edes reported via email that he used Gary Mansperger’s barcode system at the Night at the Grange, and it “worked pretty good.” Darby has numbered wristbands and wants to give them to the unpaid children at FDF. That way those attendees can also be tracked.

College Ticket Grant Program Update
Marcos Alvira & Geoff Sargent sent cover letters to various college music departments. They will be sending follow up letters to get names of those who will be attending.

Old Time Campout Details, Costs and Ticket Pricing
The board approved Steve Goldfield’s modified budget for the Old Time Campout at Lake Sonoma. He passed out posters, flyers and postcards for the Campout.

Update on A Night at the Grange
Tim Edes reported via email that the Night at the Grange with III Tyme Out was a huge success.

Membership Requirement for Volunteers and Assistants
The board approved a motion to require volunteers to be CBA members. Volunteer Coordinators, the Festival Director or the Event Directors can make exceptions.

Old Time Radio Show
Marcos said he is getting a good response on KCSS CBA radio show from Modesto. He requested the board add a link to it on their Facebook pages.

Music Camp Updates
Winter camp had a full camp and staff. The revenue was above projection.

Youth Program
Darby Brandli was able to get a donation to help pay for the KOB T-shirts at FDF 2012. Kathleen Rushing has great ideas for expanding the Youth Program. Darby is also working on getting a mandolin to use as an auction/raffle for the CBA Youth Program as well as getting the Monroe Traveling Exhibit from the Bluegrass Museum.

Membership Report – Bruce Campbell reported the CBA has 2,553 members as of the end of February.

Treasurer’s Report – Montie Elston submitted the Profit & Loss statement and FDF financial report.

Mark Hogan, Area Activities VP – North County, reported Sonoma County Festival made about $1,200 for the CBA.

Bruno Brandli, Area Activities VP – East Bay, reported that Monahan’s in Oakland wants to host performances/concerts. Jupiter also wants to host concerts when the weather gets better for their outside area.

David Brace, Statewide Activities VP, reported the Spring Campout is April 9 – 15, 2012, in Turlock. A dinner will be held on Saturday night with tickets sold during check-in. Only 200 dinner tickets will be sold. The Spains will be the caterer.

President’s Report – Darby Brandli requested that all focus on membership.

Reminder to all: Let CBA publicity director, Bruce Campbell, know of concerts, etc. so they can be publicized in the Breakdown and on the website.

Next meeting set for April 15, 2012, at Spring Campout in Turlock, California.

The meeting was adjourned at 2:20 p.m.