CALIFORNIA BLUEGRASS ASSOCIATION SYNOPSIS OF THE MINUTES OF THE OCTOBER 21, 2012, BOARD MEETING CALL TO ORDER Rick Cornish, Chairman of the Board, called the meeting to order at 10:07 a.m. at the Lighthouse Resort in Isleton, California (Fall Campout). ROLL CALL Board Members Present: Bruce Campbell, Rick Cornish, Tim Edes, Montie Elston, Steve Goldfield, Mark Hogan, Jack Hyland, Jim Ingram, Geoffrey Sargent, Stuart Sims Board Members Absent: John Duncan, Marcos Alvira Officers Present: Darby Brandli, Charlene Sims, David Brace, John Hettinger, Bruno Brandli, Carl Pagter. Members Present: Mark Varner, Josh Micheals, Dave Nielsen, Bob Schwartz, Max Schwartz, Stuart Sims, Larry Kuhn. Ian Solorzano, Stan Allen Rich Cornish requested 60 seconds of silence in memory of Suzanne Dennison who died on Wednesday, October 17, 2012. APPROVAL OF THE ELECTION RESULTS Josh Micheals reported the results of the election. We required 243 votes for a quorum and we received 432 votes. The new board consists of: Tim Edes, Montie Elston, Mark Hogan, Bruce Campbell, Jim Ingram, Jack Hyland, Geoff Sargent, Darby Brandli, Steve Goldfield, David Brace and David Gooding. The Board approved the election results. Rick Cornish thanked Stuart “Slim” Sims and John Duncan for their service to the board. Rick also thanked everyone because being on the board was an important part of his life. APPROVAL OF THE SEPTEMBER 22, 2012, BOARD MEETING MINUTES The Board approved the minutes from the September 22, 2012 meeting. PERSONS DESIRING TO ADDRESS THE BOARD ON UNAGENDIZED ITEMS Charlene Sims submitted her resignation as Secretary effective October 31, 2012. APPOINTMENTS: Officers: The board approved the following officers by unanimous vote: Chairman of the Board: Tim Edes President: Darby Brandli Assistant to the Chairman: Geoff Sargent Director of Operations: Rick Cornish Secretary: OPEN Treasurer: Montie Elston Assistant Treasurer: Valerie Cornejo Statewide Activities VP: David Brace The following Activities VP’s were all re-appointed to their positions: Butte/Tehama – Lucy Smith, Central Coast – Roger Siminoff, Central San Joaquin – Kelly Broyles, Contra Costa – Bob Schwartz, Delta Sierra – Bill Schneiderman, East Bay – Bruno Brandli, Marin – Larry Carlin, North Coast – Mark Hogan, Sacramento Area – John Hettinger, San Francisco – Chuck Poling, South San Joaquin – Craig Wilson, Solano/Yolo – Jenny Williams, South Bay/Monterey Bay – Larry Phegley, Stanislaus/Merced/Mariposa – Marcos Alvira. The Investment VP and Member Giving VP positions are both on hold. The board approved the creation of the position of Membership Management VP and appointed Bruce Campbell to the position. Year-Round Jobs: Entertainment Contract Reviewer: Jim Ingram Corporate Sponsorship Coordinator: Open Teen Ambassador: Max Schwartz CBA Videographer: Joe Weed The Board approved changing the Raffle Coordinator position to the Instrument Raffle Coordinator and appointed Stuart “Slim” Sims to the position. T-Shirt Design & Productions: Open The Board approved changing the Advanced Ticket Sales position to Mail-In Ticket Sales. The remaining Year-Round positions were all re-appointed: Contract Legal Advisor – Whit Washburn, IBMA Liaison – Larry Kuhn, Publicity Director – Bruce Campbell, Broadcast Publicity Coordinator – Brooks Judd, Music Camp Liaison – Geoff Sargent, DJ Kids Lending Library – Bruce Long, Youth Program Coordinator – Darby Brandli, Insurance Advisor – Lee Hardesty, Kids on Bluegrass – Frank Solivan, Mail-in Ticket Sales – John Erwin, Audio Archive Project Coordinator – Mark Hogan, Audio Archive Project Coordinator – Dave Nielsen, Comp Tickets Coordinator – Bill Meiners, Mercantile Coordinator – Jack Hyland, Official Photographer – Bob Calkins, Official Photographer – Mike Melnyk, Volunteer Coordinator – Deb Livermore, E-Commerce Manager – Alicia Meiners The board approved having a new listing called Hired & Contracted Service which will be created by Montie Elston. Grass Valley Festival Appointments: Festival Director: David Brace Assistant Festival Director: Tim Edes Entertainment Coordinator GV: Jim Ingram Vern’s Stage Manager: Deb Livermore The Board approved changing the “Children’s Program Coordinator “ to “KidFest Coordinator” and appointed Kathleen Rushing to the position. Vern’s Entertainment Coordinator & Stage Setup: T.J. Carskadon The appointments for the following were postponed: Ice Booth/Ice Wagon Coordinator, Gate Crew Coordinator, Safety & Hospitality Coordinator, Stage Lighting, Fairgrounds Negotiating Team. The remaining Grass Valley Festival positions were all re-appointed: Dance Coordinator – John Lonczak, Electrical/Transportation/Communications Coordinator: Randy Morton, Full Hook-up Lottery Coordinator – Craig Wilson, Gate Ticket Sales – Mike McGar, Handicapped Camping – John Skarr, Handicapped Taxi Coordinator – Mike Martin, Instrument Raffle Booth Coordinator – Stuart Sims, Slow Jam Coordinator – Dan Martin, Stage Construction – Chris Olivolo, Storage Transport Coordinator – Roy West, Telephone Coordinator – Dorothy McCoy, T-Shirt Booth Coordinator – Dagmar Mansperger, Utility Coordinator – Patty Thorpe, Water Booth – Carol Canby. Other Appointments: Annual Meeting Elections Coordinator: Josh Micheals Sebastopol Festival Director: Mark Hogan Kings River Festival Director: Stan Allen Old-Time Music Director: Steve Goldfield Web Team Leader: Rick Cornish The CBA has five permanent positions: Ambassador At Large: Bob Thomas Ambassador At Large: Frank Solivan Goodwill Ambassador: John Duncan Chairman Emeritus: Carl Pagter Director Emeritus: J.D. Rhynes UNFINISHED BUSINESS FDF Retrospective: Dog Policy The board approved to continue to call it a pilot dog program so modifications can be made and to add to the dog policy to have a $25 penalty/incident or making the dog subject to ejection for those who do not clean up after their dog. Kids Music Camp The board approved for Darby Brandli to pursue the Bluegrass Camp for Kids held during Father’s Day Festival 2013. Fall Campout Report: David Brace reported a great camp out! He sold 129 Saturday night dinners for a net income of $750, plus Bingo income $55, Wine sales for $61 and the Raffle for $824. This gives $1,788 for the CBA Youth Program. Camping fees from the Lighthouse Resort totaled $700. Total net income is $2,488. Kings River Report: Stan Allen reported that attendance was down which could be attributed to the very hot weather, price of fuel and the economy. The festival lost $1,300, but we should get some back from Hobbs Grove which gets the loss to about $1,100. Advertisement revenues were down also. He had great volunteers and has some people stepping up to help next year which will keep costs down. NEW BUSINESS IBMA 2012 Report Larry Kuhn gave a detailed report of expenses and social perspectives. The CBA had great bands in our suites and it was like a Mardi Gras of Bluegrass. The Sierra Nevada Brewery donated beer and Carl Pagter donated wine. Larry had difficulty in getting a team this year. This was the last year for IBMA to be held in Nashville. The IBMA is being held in Raleigh, NC, next year. There will be fewer suites next year and we will have to find another place to store our supplies. Larry also announced that the judging committee meeting for the California Showcase Bands is November 10 at his place. Set 2012-2013 Board Meeting Dates & Locations: November 17, 2012 (Saturday) – Dave Brace’s house, Ceres, CA, 10:00 a.m. December 9, 2012 (Sunday) – Darby Brandli’s house, Oakland, CA 10:00 a.m. January 5, 2013 (Saturday) – 48 Hour Jam , DoubleTree Hotel, Bakersfield 10:00-1:00 p.m. February 9, 2013 (Saturday) – David Brace’s House, Ceres, CA 10:00 a.m. March 9, 2013 (Saturday) – Petaluma (Lagunitas Brewing Co. ??) 10:00 a.m. April 21, 2013 (Sunday) – Spring Campout, Turlock, 10:00 a.m. May 18, 2013 (Saturday) – Darby Brandli’s house, Oakland, CA 10:00 a.m. June – no meeting – FDF July 13, 2012 (Saturday) – Mi Pueblo Restaurant, Sonora, 10:00 a.m. August 11, 2012 (Sunday) – Hollister, Cedar Inn (GOF – please verify date) September 14, 2012 (Saturday) – Darby Brandli’s house, Oakland, CA 10:00 a.m. October (Sunday) – Fall Campout – date & location TBD REPORTS Membership Report Bruce Campbell reported the membership is at 2,430 as of October 19, 2012, per the CBA website. The Board agreed to continue sending letters to expiring memberships. Treasurer’s Report Montie Elston submitted his reports. Jack Hyland reported that $558 was made from the Mercantile at the Fall Campout. Area VP Reports – Area VP’s Mark Hogan, North Coast VP: He reported that the Anderson Marsh Festival is in distress. The Sonoma Festival is set for March 10, 2013. The owners of the Willowbrook Ale House in Petaluma were the first club owners to be recognized as long-time supporters of bluegrass music by the CBA. Mark Hogan presented a plaque to them. See the photo in the October/November Bluegrass Breakdown. Tim Edes reported for Larry Phegley, South Bay Area VP: The jams are still going on and getting new participants. The Lonesome River Band concert is scheduled for February 23, 2013. SET TIME AND PLACE FOR THE NOVEMBER 2012 BOARD MEETING Next meeting set for November 17, 2012 at 10:00 a.m. at David Brace’s home, 1704 Banyan Court, Ceres, CA 95307 ADJOURNMENT The meeting was adjourned at 2:55 p.m.