CALL TO ORDER
Montie Elston, Treasurer and acting Chairman, called the meeting to order at 10:03AM at the Brandli home, 2106 9th Avenue, Oakland, CA 94606.
ROLL CALL
Board Members Present: David Brace, Montie Elston, Steve Goldfield, Jim Ingram, Larry Phegley, Geoffrey Sargent
Board Members Absent: Tim Edes, Dave Gooding Mark Hogan, Jack Hyland, Maria Nadauld
Officers Present: Darby Brandli, Bruno Brandli, Colleen Hogan, Lucy Smith
It was noted for the record that Jack Hyland has missed three consecutive Board Meetings, thereby forfeiting his position on the CBA Board as per by-laws regarding meeting attendance.
SETTING OF THE AGENDA
The agenda was approved with three changes.
APPROVAL OF THE MAY 17, 2015 BOARD MEETING MINUTES
The May minutes were approved as written.
PERSONS DESIRING TO ADDRESS THE BOARD ON UNAGENDIZED ITEMS
None
OLD BUSINESS
Shade Structure:
The Board decided to move forward with investigating sources for a shade structure in the audience area for FDF 2016.
Candidate statements, Bylaw Change, and Elections:
Directors were reminded to get their candidate statements in by the August 1st deadline. New candidates will be contacted to get their petitions and statements in by August 1st. There will be an article in the September Breakdown about the by-law change allowing for electronic meeting attendance.
Brand Ideas for 2016 Festival:
The Board agreed to hire a professional designer for the FDF 2016 t-shirt and related collateral. The objective is to solidify the branding in time for IBMA 2015.
NEW BUSINESS
J.D. Rhynes Cookbook Update:
About half the cookbooks have been sold, which leaves another 250 to take to IBMA, fall campout and other events. The only complaint heard so far is the absence of captions on the pictures. Captions will be added before the next print run.
Salesforce free site account:
A representative from Salesforce (CRM software) has asked to make a presentation to the Board about a free non-profit version of the software and will be invited to a future meeting.
IBMA Report:
The Board approved the budget for IBMA 2015 as presented by Lucy Smith, including two expenses that required immediate approval.
Old Time Campout Update:
There are two workshops scheduled for the old time campout at the end of August. Steve Goldfield is working on getting at least one more.
Set Retrospective Date:
The 2015 Fathers’ Day Festival retrospective will be the main topic of the September 12 Board Meeting in Modesto. Festival Director David Brace will ask coordinators to send him their reports and compile the information ahead of time.
Kings River Bluegrass Festival Request:
Area VP Stan Allen received Board approval for CBA backing of a one-day “Kings River Festival” on September 13th. It will be a small budget festival with mainly local bands.
IBMA KOB Grant:
The Board approved a grant to help with travel expenses for the six CBA kids selected to participate in the Kids on Bluegrass program at IBMA.
Youth Program Expenditure:
The Board approved the expense to produce a Youth Program brochure to help promote the program.
REPORTS
Executive Committee Report:
There were no significant discussions or decisions made by the Executive Committee between meetings.
Membership Report:
CBA membership is up over 2,800. There were 148 transactions from the Father’s Day Festival alone, which have now been completed in the database.
Treasurer’s Report:
Initial financial information for FDF 2015 indicate that it was at least as profitable as last year if not more, however not all expenses are in yet. The treasurer plans to transfer money into the reserve fund soon. The goal is to have enough in reserve to cover a full FDF.
Music Camp Report:
Music Camp may net as much as FDF this year. There were about 250 campers and it went well. The Wednesday transition was much smoother, in part to the new easy-ups.
Area Activities VP Reports:
–Bruno Brandli (East Bay): Bruno talked about two new venues in his area that are featuring bluegrass: Cleophus Quealy Brewing Company and The Overland.
–Larry Phegley (South Bay): Larry has been traveling in Japan and is interested in setting up a bluegrass tour of California for Japanese tourists.
–Lucy Smith (Chico/Butte): Lucy is continuing with her newsletter and the jam at Shenanigans. She is considering whether or not to continue with the Chico Bluegrass Concerts in the future.
President’s Report:
Darby Brandli talked about the Youth Program brochure, which will help with fundraising, advertising, and general promotion of the program. She is interested in partnering with people and organizations outside of the CBA who are promoting bluegrass in the schools. She announced that she is committed to continuing her involvement with the Youth Program for one more year.
Chairman’s Report:
Chairman Tim Edes was not in attendance.
CONFIRM TIME AND PLACE FOR THE NEXT BOARD MEETING
Next meeting will be held Sunday August 9, 2015 at 10:00 AM at The Grove Restaurant, 7511 Pacheco Pass Highway, Hollister.
ADJOURNMENT
Meeting adjourned at 1:33 PM.