Board Meeting Minutes Synopsis 2015-11

Chairman Tim Edes called the meeting to order at 10am on Sunday, November 22 at the home of Darby & Bruno Brandli, 2106 9th Avenue, Oakland, CA.

Board Members Present: Tim Edes, Mikki Feeney, Steve Goldfield, Dave Gooding, Mark Hogan, Maria Nadauld, Larry Phegley, Geoffrey Sargent
Board Members Absent: David Brace, Montie Elston, Jim Ingram
Officers Present: Bruno Brandli, Darby Brandli, Colleen Hogan, Carl Pagter
The agenda was approved with three additions.
The minutes were approved after discussion of Board Installation Policy.
Fall Campout:
This item tabled in David Brace’s absence.
Concert Budgets:
Budgets for the following concerts were approved:
–Edgar Loudermilk Band featuring Jeff Autry at the Shingle Springs Community Center, Jan. 31, 2016.
–An Alameda Evening with Michael Cleveland at the Alameda Elks Club, Feb. 26, 2016.
–Night at the Grange Concert with Michael Cleveland and Flamekeeper in Morgan Hill, Feb. 27, 2016.
Great 48 Update:
— The Executive Committee approved the CBA to take over sponsorship of the concert at The Great 48. They also approved the t-shirt design. A limited number of t-shirts will be on sale there.

DVT Marketing Update:
Brian Tucker of DVT Marketing will make a presentation at the January Board meeting.
Showcase Band Update:
The five showcase bands selected for FDF 2016 have returned their signed contracts.
GV Streaming Update:
A committee of has been appointed to research the possibility of streaming concerts at the 2016 FDF. The internet connection is the biggest obstacle so far. The committee will come back to the Board in February with more information about the scope of the project and budget.
VP Agreements:
All of the new Area Activities VPs have submitted their signed agreements.
TAG Appointment:
The Board clarified some questions that have come up about the process of selecting new TAG committee members and the TAG chairperson. The committee consists of three members. One new member is selected each year and serves for three consecutive years so that there are always two people with experience on the committee. Either the Committee itself or the Board can appoint the Chair. The Chair does not necessarily need to chair for all 3 years. It is best for those with at least one year of experience on the committee to serve as Chair.
Pending 2015-2016 Appointments:
The Board reviewed the appointments that were still open after the October meeting:
Butte/Tehama Area Activities VP – OPEN.
Delta Sierra Area Activities VP – Bill Schneiderman – CONFIRMED
Statewide Activities VP – Re-assessing position
Teen Ambassador – OPEN
FDF Gate Crew Coordinator – OPEN
FDF Stage Set Up Coordinator -Harry Kaufman has agreed to take over the position
FDF Storage Transport Coordinator – OPEN
Bluegrass Unlimited Advertising:
The Board approved the expense of a full-page color ad in the January edition of Bluegrass Unlimited.
Board Installation Policy:
After the October meeting there were questions about the timing for newly elected Board members to become “official.” Some feel it is when election results are announced. Others believe it is not until the Board ratifies the results. A committee was formed to consider best practices regarding this issue. For the purpose of approving the October 2015 minutes, it was agreed that the minutes are not incorrect and will stand as written.
Pacifica Event May 21, 2016:
The Area Activities VP for San Mateo County, Vicki Frankel, asked for the CBA’s endorsement of a one day, multi-band festival at a bar in Pacifica on May 21st. The Board asked for more information before making a decision.
The Board approved moving forward with two grant applications: one will help fund the purchase of more basses for the Lending Library; another will help Bluegrass in the Schools.
Executive Committee Report:
The Executive Committee approved several actions between meetings:
–Sponsorship of the Great 48 concert
–Approval of the Great 48 t-shirt design
–Purchase of special printers for the TIX program
–Replacement of the (wrong) bass from the instrument raffle
Membership Report:
Larry Phegley reported that membership numbers are up to 2683 members.
Treasurer’s Report:
Montie Elston was not present but sent updated reports via email prior to the meeting. The transition of daily operations to Valerie Cornejo is going well.
Music Camp Report:
Peter Langston has been working on hiring instructors however no contracts have gone out yet. Registration opens on February 7th
Youth Program Report:
Darby Brandli gave the following update on the Youth Program:
–She has a signed contract for Youth Academy.
–Registration opens February 15, 2016.
–The scholarship fund has about $3K so far. Darby would like to raise at least $3K more.
–Mandolin Café has donated a mandolin to the Lending Library.
–The Freight & Salvage wants to help put on a benefit concert for the Youth Program in May featuring local artists and kids. They have also expressed a desire to put on a joint music camp in Fall 2016 or Winter 2017.
–Rural Rhythm Records wants to help with fundraising for the Youth Program.
–The Board approved a small amount of money was approved for strings and fiddle repairs.
Area Activities VP Reports:
–Mark Hogan (North Bay) – No new items to discuss
–Larry Phegley (South Bay/Monterey Bay) – Larry has a lot coming up in his area the first quarter of 2016: 1/21 Special Consensus; 2/27 Night at the Grange; 3/19 High Country.
President’s Report:
No additional items
Chairman’s Report:
Tim Edes reported the following:
–The system for electric-only camping reservations is set.
–The t-shirt design will be ready to go once the band names are finalized.
–Stan Allen sent Tim a request for the CBA’s support in hosting a concert with Special Consensus on 1/20/16 in the Fresno area. Stan will be asked to submit a budget to the Executive Committee.
The December 19 meeting was cancelled.
Meeting adjourned at 12:50 PM.