Board Meeting Minutes Synopsis 2016-04

Chairman Tim Edes called the meeting to order at 10:00 AM at the CBA Spring Campout, Stanislaus County Fairgrounds, 900 N. Broadway, Turlock, CA 95380.

Board Members Present: David Brace, Tim Edes, Mikki Feeney, Steve Goldfield, Dave Gooding, Mark Hogan, Jim Ingram, Maria Nadauld, Larry Phegley
Board Members Absent: Montie Elson, Geoffrey Sargent
Officers Present: Bruno Brandli, Darby Brandli, Valerie Cornejo, Rick Cornish, Colleen Hogan, Carl Pagter, Lucy Smith
Members Present: Diana Donnelly, John Erwin, Randy January, Dennis Lawson, David Pitman, Charlene Sims, Stuart Sims, Frank Solivan Sr., Craig Wilson
The board approved the meeting agenda with three additions.
The minutes of the March 13, 2016 meeting were approved as written.
Frank Solivan, Sr. thanked the board and all the volunteers who helped support the CBA at Wintergrass.
Festival Strategic Plan:
The committee met for the first time on April 15th. Their objective is to come up with a plan to increase attendance at the Fathers’ Day Festival, increase the bottom line and encourage more young people to attend. Once the committee comes up with a plan, they will present it to the full board for review.
GV Streaming Project Update:
A total of three bids have been received for the streaming part of the project. Finding a company that can provide sufficient broadband at the Nevada County Fairgrounds continues to be an issue. The objective is to put the full proposal together for the board to make a decision in time for the 2017 festival.
2016 GV Festival:
FDF Coordinator, David Brace, gave an update:
–We are still looking more festival volunteers, including a Storage Coordinator.
— Pete Hicks has agreed to run the Slow Jam in Dan Martin’s stead.
–The board approved giving the Kids Fest Coordinator a full hook-up RV spot for the festival.
–The Executive Committee will make the decision on whether or not to purchase additional insurance.
–We received an offer to donate several 4’x8’ sections of dance floor to use at the festival.
Monterey High Country Concert:
58 people attended the High Country concert on Sunday afternoon, 3/19. The concert was small but successful.
Old Time Campout Budget:
The budget for the Old Time Campout was approved by the board. There are two changes this year: a) the purchase of two solar showers to address the issue of showers being so far away b) no advance ticket sales.
IBMA 2016:
The board approved the cost of co-sponsoring one of the Award Luncheons at IBMA as the CBA has done in the past. They also approved increasing the CBA team from eight to ten members for the cost of one additional hotel room.
Concert Proposal:
Maria Nadauld asked if Sideline, a band she represents, could be booked at either the Shingle Springs or Alameda venue but directors felt it was too soon to hold another concert in either of those locations.
2017 Great 48 Proposal:
Recommendations of the Great 48 Jam Planning Committee were presented and discussed. Their report compared the costs of two venues for the 2017 jam and two possible event dates. The board accepted a proposal for the Marriott Hotel the weekend of January 12-15, 2017.
Percussion Instruments in Bands:
The board agreed to reconsider the policy banning percussion on stage at the FDF and agreed that, instead of a blanket policy, decisions will be made on a case specific / site specific / festival specific basis.
2017 FDF Logo:
Steve Goldfield was asked to start working on the 2017 FDF logo with the same designer the CBA used in 2016. The goal is to confirm the 2017 design much earlier than usual. The CBA has already signed three of the 2017 bands.
Golden Gate Park Picnic:
The CBA was asked to donate a set of FDF tickets for raffle at the Golden Gate Park Picnic. Attendees must either join the CBA or renew their membership to be entered in the raffle.
Parkfield Bluegrass Festival:
Although there will not be a CBA booth at Parkfield, Bluegrass Breakdowns and CBA flyers will be put out on tables without staffing the space.
Executive Committee Report – Edes, Hogan, Elston, Sargent:
Tim Edes stated that there were no significant actions between meetings.
Membership Report:
The April membership number was 2731.
Treasurer’s Report:
Assistant Treasurer Valerie Cornejo handed out the current Balance Sheet and Q1 Income & Expense Report in Montie Elston’s absence.
Music Camp Report:
Registration for a music camp is a little behind track but there is little cause for concern at this time.
Youth Program Report:
The Youth Academy is full for 2016 with a waiting list. CBA counsel has recommended we re-do security checks for Youth Program volunteers every 5 years. New volunteers are checked as they come in.
The instruments in the CBA Lending Library have been gone through and cleaned out, with some donated to other organizations and a few fixed up for resell to raise money.
Two teen bands will play at the Berkeley Bluegrass Festival at the Freight & Salvage on May 20th. The CBA is partnering with the Freight on this event.
Area Activities VP Reports:
Mark Hogan (North Bay) – Mark reported that he is waiting for one final advertising expense for the Sonoma County Bluegrass & Folk Festival but it looks like the festival will come out a little ahead this year.
Larry Phegley (South Bay/Monterey Bay) – Larry is considering starting a slow jam in his area.
Lucy Smith (acting AAVP for Butte/Tehama) – Lucy continues to send out a newsletter in her area and holds a slow jam as the CBA searches for someone to replace her.
Bruno Brandli (East Bay) – Bruno reported that there’s a good turnout at the regular jam at the Stork Club in Oakland with a lot of younger people showing up. He also attends a regular jam at the Lucky Horseshoe in San Francisco.
Mikki Feeney asked the Area Activities VPs to look at the listings in the Breakdown for jams and open mics in their area to alert her of any corrections, additions or deletions needed.
President’s Report:
Darby Brandli attended the IBMA Leadership Bluegrass conference in Nashville in March. The CBA is acknowledged for keeping bluegrass alive in California with an impressive number of members and events with very few paid staff.
Chairman’s Report
Tim Edes wanted to make sure everyone knew that long-time CBA member Ron White passed away on April 12th after a long battle with cancer. He was a talented musician who was a very early member of the CBA.
Next meeting is set for Saturday May 14th at 10:00 AM, Brandli home, 2106 9th Ave., Oakland, CA 94606
Meeting adjourned at 12:46 p.m.