CALL TO ORDER
Chairman Tim Edes called the meeting to order at 11:03 AM at The Grove Restaurant, 7511 Pacheco Pass Hwy, Hollister, CA 95023.
Board Members Present: Tim Edes, Mark Hogan, Jim Ingram, Larry Phegley, Geoffrey Sargent, Maria Nadauld. Mikki Feeney joined the meeting at 11:35 AM.
Board Members Absent: David Brace, Montie Elson, Steve Goldfield, Dave Gooding
Officers Present: Colleen Hogan, Mark Varner
SETTING OF THE AGENDA
The board approved the meeting agenda with three changes.
APPROVAL OF THE JULY 13, 2016 BOARD MEETING MINUTES
The July minutes were approved with one correction.
PERSONS DESIRING TO ADDRESS THE BOARD ON UNAGENDIZED ITEMS
FDF 5 Year Strategic Plan:
The board approved the new Fathers’ Day Festival website contingent upon two changes:
–Include the word “gospel” in the festival title since gospel music is part of the CBA’s mission statement
–Add a pull-down tab to list lineups from prior festivals
In addition, the board approved an in-kind advertising tile in exchange for labor to build the website.
GV Streaming Project Update:
We are waiting for a project bid. The TIX (ticketing) system needs to be considered when evaluating the bandwidth issue.
FDF Schedule 2017:
This item was moved to Closed Session.
Conflict of Interest Report:
This item tabled until the September meeting.
Reword Band Selection Process for FDF website page:
The board approved suggested wording changes for the band selection process to make it clearer on the website and in the Bluegrass Breakdown. The process includes a description of the role of TAG (Talent Advisory Group), the process and timeline for selecting talent for the main stage, California Showcase, Emerging Artist and Vern’s Stage.
Otter Opry Logo:
This item tabled pending further information.
Vern’s Stage Selection Process:
The Vern’s Stage Coordinator is proposing new guidelines for the Vern’s Stage selection process. Some of the recommendations are as follows:
–The deadline for band submission will be moved to November 1st to allow plenty of time for band selection and publicity
–Area Activities VPs’ submissions will be limited to three bands, with exceptions for those with very large territories
–Area Activities VPs will be asked to screen submissions and respond directly to bands that don’t meet the requirements
–Bands can only play every 4 years, not every other year as it currently. It was noted that this restriction will not work well for youth bands especially, and should be handled with flexibility.
Executive Committee Report:
The committee approved an expense from the Youth Program fund to pay for two quarter-sized bases for the Lending Library.
The current membership number is 2718. The E-Commerce Manager is looking into a credit card service that provides an auto-renew option if members choose to opt in.
The Treasurer and Assistant Treasurer were not present but emailed a full set of financial reports to the board ahead of time.
Music Camp Report:
The Music Camp coordinators will not have a report until the end of August at the earliest.
Youth Program Report:
The Youth Program Coordinator was not present and did not send a report.
Area Activities VP Reports:
Mark Hogan (North Bay) – Mark is meeting with the Executive Director of the Sebastopol Cultural Community Center to discuss the venue contract for the 2017 Sonoma County Bluegrass & Folk Festival. Costs have gone up and this festival already operates on a slim margin.
Larry Phegley (South Bay/Monterey Bay) – Larry is making sure that local bands know about 1st Night Monterey so they can apply to play there. It begins in just over a week.
The President was not in attendance.
The Chairman reported the following:
–The Boxcars will play in Shingle Springs on 2/24/17, the day before Night at the Grange (2/25/17).
–He received a request for the CBA to develop a phone app for the Fathers’ Day Festival. It is on the list of development items, but not something that can be done right away.
–We need to get FDF 2017 postcards printed to take to IBMA.
CONFIRM TIME AND PLACE FOR THE NEXT BOARD MEETING
Next meeting is set for Saturday September 10 at 10:00 AM at the Brandli home, 2106 9th Ave., Oakland, CA 94606. (Note that the location was later changed to Hayward, CA.)
Meeting adjourned at 12:43 p.m.