Board Meeting Minutes Synopsis 2017-05

CALL TO ORDER
The meeting was called to order at 10:00 AM on Saturday May 20 at the Brandli home, 2106 9th Ave., Oakland, CA.
ROLL CALL
Board Members Present: David Brace, Tim Edes , Jessica Furui, Steve Goldfield, Dave Gooding, Mark Hogan, Jim Ingram, Maria Nadauld, Larry Phegley, Geoffrey Sargent
Board Members Absent: Mikki Feeney
Officers and Coordinators Present: Darby Brandli, Colleen Hogan, Carl Pagter
SETTING OF THE AGENDA
The meeting agenda was approved with two changes.
APPROVAL OF THE APRIL BOARD MEETING MINUTES
The April 22, 2017 minutes were approved with one spelling correction.
PERSONS DESIRING TO ADDRESS THE BOARD ON UNAGENDIZED ITEMS
None
OLD BUSINESS
Pride Parade Update:
Fundraising efforts have exceeded goal and benefit concerts continue throughout the Bay area. More than 150 CBA members have signed up to march with the float and hand out CBA literature.
Alameda Fourth of July Float:
The July 4th parade in Alameda will have a youth program theme. A truck and trailer have been donated. All other expenses are covered by funds raised for the Pride parade.
FDF 5 Year Plan Update:
The branding concept has been pitched to several designers. The committee is in the process of narrowing it down to three, each of whom will put together an inspiration board with color schemes and potential logo ideas to be presented to the board in August.
2017 FDF Update:
The Nevada County Fairgrounds came back with a 3-year contract that better meets the CBA’s needs. It is likely we will sign the extended contract.
Humane Society Booth at FDF:
The dog adoption booth will be placed by the Gate 5 entrance to the festival grounds. The handlers from Sammie’s Friends in Grass Valley will get a one-day comp ticket for each day they are at the festival. They have their own insurance coverage.
2018 FDF Logo:
Board discussion and approval of the 2018 logo occurred electronically prior to the meeting.
Bylaws Update:
Directors were asked to study the revised document and be ready to discuss the recommendations at the July meeting. These updates do not need to go before the membership for approval since there are no material changes to the bylaws.
NEW BUSINESS
Communications Management:
The board secretary made suggestions to help streamline and manage email communications between meetings. The board agreed to follow the guidelines whenever possible.
Resolution/Articles of Incorporation Change:
The Chairman Emeritus presented suggested changes to the Articles of Incorporation that would prohibit the board from endorsing controversial activities of any kind. The board felt that the suggested changes were too vague and would prohibit the organization from allowing activities such as religious gatherings at festivals. There was a motion to accept the changes; however, it did not receive a second.
REPORTS
Executive Committee Report:
The Committee took no action between meetings.
Membership Report:
Membership is up to 2,777 including a second person who purchased a lifetime membership in support of the CBA’s involvement with Pride.
Treasurer’s Report:
The Treasurer emailed the financial reports to board members before the meeting and asked directors to contact her if they had any questions.
Music Camp Report:
Music Camp registration is up to 195. The class offerings may change in 2018 to encourage enrollment. Volunteers are needed to help with the transition between Music Camp and the Festival.
Youth Program Report:
All contracts have been signed and security checks on the volunteers are almost complete. There are several fundraising efforts going on including a house concert in July. There will be a jam at the Freight & Salvage on June 4th and a booth at the Berkeley Bluegrass Festival this weekend.
Area Activities VP Reports:
Larry Phegley (South Bay/Monterey Bay):
Larry just returned from Japan where he attended the Chiba Bluegrass Festival. He promoted the 2017 Father’s Day Festival in Japanese.
Mark Hogan (North Bay):
–Mark is in discussion with a local CBA member about the possibility of taking over as festival director for the Sonoma County Bluegrass & Folk Festival. 2017 was Mark’s last year.
–The relocation of the Sebastopol jam has not gone smoothly; the owner of the venue sometimes schedules other events at the same time. They are still working out the kinks.
President’s Report:
The President had no additional items to discuss.
Chairman’s Report:
The Chair had no report beyond what was already covered in the meeting.
CONFIRM TIME AND PLACE FOR THE NEXT BOARD MEETING
Next meeting is set for 10:00 AM on Saturday July 15 at the home of David Brace, 1205 Speer Drive, Modesto, CA 95358.
ADJOURNMENT
Meeting adjourned at 11:30 am.