Board Meeting Minutes Synopsis 2019-03

Chair Geoff Sargent called the meeting to order at 11:05 am on Sunday March 10, 2019 at Lagunitas Brewery, 1280 North McDowell Blvd., Petaluma, CA.  
Board Members Present:  Bruce Campbell, Patrick Campbell, Brandon Godman, Dave Gooding, Mark Hogan, Kara Kundert, Geoffrey Sargent.  Chuck Hurd and Steve Ladonga participated by phone. 
Board Members Absent:  Larry Phegley 
Officers, Coordinators and Members Present:  Colleen Hogan and Ted Kuster were present. Darby Brandli and Valerie Cornejo participated by phone. Montie Elston participated by phone for the Father’s Day Festival update only. 
The agenda was approved with seven additions. 
The minutes of the February 10, 2019 Board meeting were approved with corrections.  
Father’s Day Festival: 
Festival Director Montie Elston gave a progress report. Things are progressing nicely, but there is still a challenge finding enough volunteers, especially for key leadership positions. We need a Gate Ticket Coordinator, Festival Director, Assistant Director(s), and Electrical Coordinator for 2020. The goal is to have people in place to shadow the positions this year. There has been discussion of cutting non-essential services if there are not enough volunteers.  
Board Policies and Procedures Manual: 
Ted Kuster is working on setting up a Google site as a place to store internal Board documents.  
Update on Bluegrass Breakdown: 
The Breakdown Committee plans to conduct a survey about the Bluegrass Breakdown at the Father’s Day Festival. They continue to work on refining the vision of what the Breakdown will be in the future, including the possibility of moving to a bi-monthly publication and publishing more content online.  
Budget update and issues: 
Valerie Cornejo, Treasurer, reported that she has incorporated the changes discussed at the February meeting and the budgeting process is proceeding. 
Music camp update: 
Current registration is 162, which is up from this time last year. 
The Board continues to discuss the possibility of moving the showcase to a larger downstairs room at IBMA and keeping the CBA suite for hospitality and jamming only. 
Fire relief fund disbursement: 
The disbursement plan for the money raised through the GoFundMe campaign is almost final. The Board delegated authority to the Executive Committee to approve the final plan between meetings based on input from the Board. 
Sales Force update: 
No update.  
Event policy revision: 
No update.  
California Showcase selection procedure: 
The California Showcase and Vern’s Stage selection procedures have been refined with input from the Board.  
Bluegrass Pride Co-Sponsorship: 
The Board approved a mutual in-kind relationship between the CBA and Bluegrass Pride. BGP has offered to provide volunteer staff for the mercantile booth as well as a booth to conduct the Bluegrass Breakdown survey and interviews for social media. 
FDF program update: 
Kara Kundert reported that shewill have a first draft of the program by late April.  
Location for August Board Meeting: 
Mark Hogan contacted Old Time Coordinator Rowan McCallister to see if arrangements can be made to hold the August Board Meeting at the Old Time Campout in Lake Sonoma. 
2020 Great 48 Committee & Chair: 
The Board approved Jack Pierce to head up the Great 48 Committee in 2020. 
Sonoma County Festival update:  
SCB&FF Director Mark Hogan reported that, despite the last-minute venue change due to flooding and heavy rain during the March 9 festival, it went well. There was a lot of local community support and he expects the festival to at least break even. Sponsorships were higher than ever and there were many positive comments about the varied lineup and workshops. 
Executive Committee Report: 
The committee approved donating two FDF tickets for raffle at the Sonoma County Festival.  
Membership Report: 
Larry Phegley sent a report prior to the meeting which shows the membership at 2850. 
Treasurer’s Report: 
Valerie Cornejo reviewed the reports she sent prior to the meeting. She pointed out that the revenues look high, but we have obligations against most of that money, including fire relief disbursements.  
Youth Program Report: 
Darby Brandli reported the following:  
–Academy registration is currently at 22 kids with 4 months to go.  
–Five of the faculty have been hired so far. 
–The 2nd Edition Songbook is progressing. 
–She is working on the KOB t-shirts. 
–The students who participate in the youth jam at the Berkeley Old Time Music Convention will be paid a small stipend out of Youth Program funds. 
Area Activities VP Reports: 
Bruce Campbell (Contra Costa County) – Bruce reported that the jam in Lafayette is going well. The last “Bluegrass Jelly” at Armando’s in Martinez was standing room only. The Whiskey Brothers will be at Lucas Beer Garden in Benecia on April 7th. 
Jenny Williams (Solano/Yolo County) – Dave Gooding reported that Jenny is booking bluegrass bands for the Dixon Lamb Festival again this year.  
Mark Hogan (North Bay) – Now that the Sonoma County Festival is over, Mark is focusing full attention on the State Fiddle Contest that will coincide with the CBA Campout in April.  
Ted Kuster (State Activities VP) – Ted asked the Board to approve Aaron Zorndorf as the new Area Activities VP for San Mateo County based on Vickie Frankel stepping down. 
President’s Report: 
No additional report. 
Chair’s Report: 
–Geoff Sargent initiated a discussion about purchasing items with the new logo items for mercantile. Items with the old logo will be sold at a discount at the festival.  
–Geoff asked the Board to approve Steve Goldfield as the liaison for the 2020 Festival t-shirt design.   
Five Year Committee Report: 
No report 
Tech Committee Report: 
No report 
The next meeting will be Saturday April 13 at 10AM at the CBA Spring Campout, Lodi Grape Festival & Harvest Fairgrounds, 413 E. Lockeford St., Lodi, CA.   
The meeting adjourned at 3:05 PM.