WE STILL NEED YOUR HELP!!!

WE STILL NEED YOUR HELP!!!

Happy 2020 to you all. I hope this New Year brings you health, happiness and prosperity!!!

Okay, so here we go!

As you know, The California Bluegrass Association runs on Volunteers. People who give of their time and talents to continue to provide Bluegrass, Gospel, and Old Time music to people all over California and beyond……We are always looking for new volunteers and we love to hear from those that want to help out.

In the past few years there have been some changes amongst our crew leaders for the CBA’s Father’s Day Bluegrass Festival Volunteer crews. We have been asking for people to Step Up and Share their knowledge, talents and energy, and help us present the West Coast’s Premier Bluegrass Festival.

And Step Up People Did!!! We filled a couple of positions – Yeah!

BUT…. there are a couple of more Important Positions that we need assistance with. The Father’s Day Festival is in desperate need of volunteers to fill the following key positions. I will include descriptions of those, but know that it is a general description and not all inclusive.

Gate Ticket Sales: This is a very strenuous and kind of complicated crew, with two locations. The job is easier if done with a team and we are looking for FIVE people to complete this team. The Gate opens on Friday, June 12, 2020, the week before the festival starts, because of the arrival of early volunteers, early festival attendees, and Music Camp Attendees.

The skills needed for these positions are:

· Computer skills – Understanding and using basic programs like Word and Excel as well as the TIX data base, a somewhat complicated program. Understanding “POS” systems is important as well.

· Accounting skills – working closely with the CBA Accountant.

· Organization skills – Contacting volunteers and scheduling them for the shifts needed, starting in March of the year. Flexibility is needed as people cancel or need to change shifts.

· Communication skills – Conveying the needs of the crew to the Volunteer coordinator, Festival Directors and other staff.

· People skills – Finding that blend of leading a crew with kindness and firmness, to keep the gate flowing during the high peak times.

Gate Greeters: This crew leader will work closely with the Gate Ticket Sales coordinators. The job entails leading a crew of people that greet the attendees as they arrive for Music Camp or the Festival. The crew goes from the vehicle to the ticket sales booth to exchange payment for wrist bands and provide the people with the correct stickers and information. This job requires good people skills as you will need to direct your crew at times and fill in as needed. Directing the flow of traffic can be tricky, and so management of that is key during high peak times. This job will start on Saturday or Sunday prior to Music Camp.

The skills needed for this position are:

· Computer skills – The ability to contact people by email is necessary and basic Excel is needed to work with the volunteer lists and schedules.

· Communication skills – Recruiting new volunteers and contacting returning volunteers to fill the needs of the crew. Work in conjunction with the Volunteer Coordinator to fill the schedule.

· Organization skills – Scheduling the crew to fill the needs of the day.

· People skills – Again, finding that blend of leading a crew with kindness and firmness, to keep the stream of traffic flowing at high peak times.

Electrical: The Electrical Crew leader/s will lead volunteers as they run electrical lines underground and then to spider boxes in the Electric Only area and lights and electrical lines at the Main Stage area. This job starts on Friday, June 12, 2020, before Music Camp, and ends on Monday, June 22, 2020, when everything is taken down and put away. During the week, you would be responsible for responding to problems that may arise.

The skills needed for this position are:

· Understanding of Electrical Systems, Troubleshooting electrical problems, and the use of some heavy equipment (forklift, manlift)

· Computer skills – The ability to contact people by email is necessary and basic Excel is needed to work with the volunteer lists and schedules.

· Communication skills – Recruiting new volunteers and contacting returning volunteers to fill the needs of the crew. Working with the Volunteer Coordinator to fill the schedule will be helpful.

· Organization skills – Scheduling the crew to fill the needs of the day.

· People skills – Again, finding that blend of leading a crew with kindness and firmness, to prepare for the festival.

Volunteer Coordinator: This position is not open this year…..but I have been doing the job for 15 years and would love to hand it over to someone. It is a job that starts in January, or sooner…..and goes through July, every year. The main portion of work happens from April to June, when the communication between the coordinator, crew leaders and volunteers is a daily occurrence. Keeping track of who is available and crews that are in need of volunteers can be cumbersome. But with the diligent use of the system that is in place, and the constant communication between all envolved, we have been successful in presenting the Best and Biggest Bluegrass Festival on the West Coast!

The skills needed for this position are:

· Computer skills – Understanding and using basic programs like Word and Excel as well as the TIX data base, a somewhat complicated program. Understanding “POS” systems is important as well. Creating, printing and supplying the name badges to the Coordinators is ideal.

· Communication skills – Recruiting new volunteers and contacting returning volunteers to fill the needs of the crew. Work in conjunction with all 27 Coordinators to know their needs.

· Organization skills – Helping Coordinators to fill their individual crew schedules, making necessary changes as needed.

· Sending the list of Volunteers for the year to the editor of the Bluegrass Breakdown for publishing a Thank You to the volunteers.

· Submitting any invoices for supplies (name badges, paper, printer ink) to the CBA Accountant for reimbursement

Now for the most important and exciting part of my spiel!

First of all, volunteering in general, and leading a crew specifically, is a Very Rewarding experience! You meet so many nice people while you are providing a wonderful experience to even more people!!!

And another Very Valuable Reward for your hard work, talents, sweat and possible tears, is 2, yes TWO 4 – Day Festival tickets. One you’ll use for yourself of course, and one to give to whomever you like! You will also get Hardy Handshakes from all of the CBA Board Members, lots and lots of Festival attendees and fellow coordinators and volunteers!!!

If you are interested in becoming a Coordinator for any of these crews, please put together a resume, showing your qualifications and past experience. You can then send that to me at [email protected] and/or to the CBA Board of Directors and we will evaluate all that are received. There may be interviews and discussions as well.

Thank you in advance and I really look forward to hearing from you and working with you! This festival will not continue without your help!!!!!

Here’s to Bluegrass in the Twenties!!!!!!