Whippoorwill Arts is on a mission to provide opportunities for roots musicians and artists to thrive and nurture their creativity with a focus on collaboration, fair wages, equity, and social justice. We are looking for a part-time Executive Assistant to the Executive Director and Board President.
Whippoorwill Arts is an equal opportunity employer with a passion for equity. This position requires a passion for American roots music. We encourage all qualified candidates to apply, especially roots musicians, people of color, LGBTQIA persons, and disabled applicants.
To learn more about Whippoorwill Arts and our mission, click below.
Executive Assistant
Whippoorwill Arts seeks to hire a part-time Executive Assistant (EA). The EA plays a key administrative role providing a high level of administrative support to the Executive Director and Board President. The Executive Assistant must operate with a high degree of autonomy based on a thorough knowledge of Whippoorwill Arts priorities, goals and timelines. It is important that this person is agile and can be flexible working in a newly formed nonprofit.
Description of Duties
Scheduling of meetings.
-
Maintaining a cohesive online filing system for the Executive office.
-
Arranging logistics for special meetings, retreats and events.
-
Managing projects assigned.
-
Researching, compiling, analyzing, and summarizing information; provides background information, talking points, reports, and briefing materials as needed.
-
Shipping packages, thank you gifts, etc.
-
Checking mail.
-
Data Entry, Customer Relation database (Pipedrive)
-
Other duties as assigned
What skills and experience are ”must-haves” for this role?
-
Impeccable administrative and organizational skills – drafting correspondence, managing email, scheduling, etc.
-
Self-motivation, initiative, persistence, dependability, and ability to work effectively and efficiently with minimal supervision
-
Genuine persistence and resilience, allowing you to overcome setbacks, extract key learnings, and turn them into opportunities for growth
-
Experience and discipline to work in a remote environment.
-
Ability to engage in conflict resolution and a consensus-building process within a diverse and highly collaborative work environment
-
Excellent time management skills, attention to detail, and high level of responsiveness
-
Ability to give and receive feedback well
-
Tech savvy with experience using software and internet apps (such as: Zoom, Canva, Google suite, Databases especially Customer Relations Databases and other technological tools) or quick learner.
-
Flexibility and a strong team player
-
Strong interpersonal skills and ability to work well in a team environment
-
Integrity, maturity, credibility, and a demonstrated commitment to the Whippoorwill Arts mission
-
Bay Area resident.
Hiring Process:
Job posted on November 11, 2021. All applications are reviewed and acted upon as they are received. The position will be filled as soon as the appropriate candidate is found. It is therefore recommended that you submit your materials as promptly as possible but no later than November 30, 2021. Due to the number of expected applications, only shortlisted candidates will be contacted.
How To Apply:
Please submit a resume that includes 3 references (with contact info) along with a 1-2 page cover letter. Cover letters should describe what motivates you, how you understand and relate to our mission and your experience working in a remote environment. Please apply by emailing manager@whippoorwillarts.com with the subject line “Executive Assistant.”
Salary:
The Executive Assistant is a part-time, hourly position. We estimate 5-10 hours per week with room to grow. Some flexibility around work hours will be required, including occasional evenings and weekends. The hourly rate is $20-25 depending on experience.